How to Add Badge to Email Signature? (Tutorial)

Here’s a quick and simple guide on how to add a badge to your email signature.

This tutorial will walk you through the steps to display your hard-earned credentials clearly from your trusty Gmail or Outlook account. Get to know the email signature badge examples and best practices.

Let’s create an email signature with certifications in minutes.

What is an email badge?

An email badge is a small digital icon you can add to your email signature to showcase your achievements and certifications. It's like a mini billboard for your professional credentials. These digital badges can represent anything you want – from a completed course to an industry certification like a PMP badge.

Why add badges to email signatures?

Every email message you send is a small chance to highlight skills. It's a passive but powerful way to strengthen professional identity.

So why not take advantage of that?

Here are some other pros of having an email signature with certifications.

Boost credibility. Adding an email badge shows off professional skills. It's an easy way to let others know the sender’s certification in something important, like having a PMP badge in email signature.

Demonstrate professionalism. An email signature with certifications shows that the sender takes the job seriously. It tells people they’re always learning and staying up-to-date in their field.

Get achievements noticed. Email badges make achievements pop up in every email sent.

Build trust at a glance. The email signature badge can lead to the digital wallet from which the credential can be verified further (Certifier provides this option). It makes the email sender seem more reliable.

Stand out in the inbox. It's a small but effective way to leave a lasting impression, especially in a professional setting.

But what does email signature with certifications mean for an issuer like you?

For issuers, email badges in recipients' signatures with hyperlinks are a huge win.

Every email recipient sends proudly displays badge with their company logo. It also links back to the verification page, where viewers can learn more about the issuer company and its activities (brand's credibility will soar!). It gets even better if a digital wallet contains a link to the website.

An email signature with credentials is like a free traffic collector that builds trust and shows the certification's integrity. So, when the recipient asks, "Should I put my credentials in an email signature?" - the answer is a resounding YES. And as an issuer, you should encourage recipients to do so.

An example of email signature with credentials

So, to not keep you in the dark a moment longer, we want to show you the final effect of adding a badge to email signature. It looks good, right? So go ahead, add those email signature certifications, and make emails work for you as well!

How to add badge to email signature?

Embedding badges to email signatures is an awesome way to show off – and you already know that. But the other cool thing is that adding a badge to email signature is a super simple process that takes less than a few minutes.

Here’s a detailed, step-by-step guide on how to add badge to email signature.

Before you start: Download the email badge

First, you need to download a badge (best in PNG format that includes a transparent background). 

Certifier digital badge creator makes the process even simpler since there is no need to worry about the right badge format.

If you’ve received an email with the link to the Digital Wallet from Certifier, go there and hover your cursor over the badge. Choose Share Your Award to embed the badge to email signature with a click of a button.

Select Email Embed option and pick your email provider (Gmail or Outlook). If you want to use the badge within another online email service, you can download the email badge from there as well.

Then, select the email badge size that best suits you. You have three options: small, medium, or large. Download the badge and copy the digital wallet link to hyperlink the email badge in the further steps.

How to add a badge to your email signature in Gmail?

Step 01: Open your Gmail account. Click on the gear icon in the top right corner to open the settings menu. From the dropdown, select See all settings.

Step 02: Set up an email signature. In the settings menu, click on the General tab. Scroll down until you find the Signature toolbar section. Here, you can create a new signature or edit an existing one.

Step 03: Add email badge. Click on the image icon in the signature editor toolbar. A dialog box will appear, allowing you to upload an image. Click Upload and select the email badge image you saved from Certifier. Make sure the image is properly resized to fit well within your professional email signature.

Step 04: Hyperlink the email badge. Once the image is in your signature, click on it to select it. Then, click on the link icon in the toolbar.

In the dialog box that appears, paste the URL to the verification page (digital wallet).

Step 05: Save changes and test. Scroll to the bottom of the settings page and click Save Changes. To ensure everything looks good, send a test email to yourself or a friend. Check that the email badge appears correctly and that the link works.

How to add a badge to your email signature in Outlook?

Step 01: Open Outlook. Click on the gear icon in the top right corner of the screen to open the settings menu.

Step 02: Set up an Outlook email signature. In the left sidebar of the window, click on Email and then select Compose and reply.

Step 03: Create or edit an email signature. In the Email Signature settings, you can either create a new signature or edit an existing one. If you don’t have an email signature yet, you can go straight to creating.

Step 04: Insert your badge image. In the signature editor, click on the picture icon to insert an image. Navigate to the location where you saved your badge image from Certifier and select it. Don't forget to resize the email badge to fit your signature (Outlook doesn't provide size options, so you need to download a new badge size from Certifier if it doesn't suit you).

Step 05: Hyperlink the email badge. Click on the badge image to select it. Then, click on the three dots and choose hyperlink icon.

In the dialog box that appears, paste the URL to the verification page (digital wallet). All viewers will be able to verify the badge this way and understand the credential context.

Step 06: Save changes and test. Click OK to close the URL settings and complete the process of adding badge to email signature by clicking Save. Send a test email to yourself or a friend to check that the badge appears correctly and the link works.

[Extra]: How to add an AWS digital badge to the email signature?

“How do I add my AWS digital badge to my email signature?” is a question often asked by those who want to add their badge to signature. If you've earned an AWS certification, you can proudly display it in your email signature too. Here’s how:

Step 01: Download the AWS badge. Log in to your AWS Certification account. Go to the Digital Badges section and find the badge you want to use.

Please note: Credly is an official AWS Certification provider, so you need to sign up to the tool to claim the badge and be able to add it to email signature.

Step 02: Sign up to Credly and download the badge image format. Choose the badge from the dashboard and click the Share button. There, you will find the option to download the badge.

Step 03: Open your email client (Gmail or Outlook). Follow the steps outlined above for Gmail or Outlook to add the badge to your email signature.

Step 04: Insert the AWS badge. Insert the AWS badge image into your signature.

Step 05: Save changes and test. Save the changes to your email signature. Send a test email to verify everything.

How to display credentials in an email signature?

How the credentials in the email signature are displayed matters, too. After all, their goal is to see and show competence quickly. Here’s a detailed guide to get it right.

Place the badge near your name and title for immediate visibility.

Position your badge next to your name and job title to catch the eye. It's essential to lay out your email signature so all its components are visible without scrolling. It makes every detail spot right from the moment the email is opened.

Don't make the badge size too big or too small.

Check the size of your email badge. It should be just the right size to be visible and professional. A good rule of thumb is to keep the badge around 200x200 pixels. This size is big enough to be seen clearly but not so big that it dominates your signature.

Hyperlink the badge to take 100% of the email signature badges.

Don’t forget to hyperlink to badge URL verification page. Link it to the digital wallet or verification page where the digital credential can be verified. This lets anyone who clicks on the badge get more information about your achievements. That looks professional!

Keep badges aligned with text elements for a clean look.

Proper alignment helps your email signature with credentials look neat. Align the email badge with other text elements and keep them on the same line. It’s the basis of graphic design, which makes the whole layout seems much more readable (and simply looks better!).

Provide adequate white spacing around the credential badge to prevent clutter.

Leave enough space around the email badges so they don’t look cramped. This helps keep your email signature with certifications clear. Think of it like framing a picture – the badge needs a bit of breathing room to stand out.

Sample email signatures with badges for every industry

Creating an effective email signature with certifications can instantly enhance your professional image. These professional certifications in email signature examples are tailored for various industries (inspire yourself!).

PMP email signature example

PMP in email signature needs to stand out. We put this violet badge at the bottom and separated it with a thick line. Thanks to that, the perfect email signature is clearly visible. We recommend using bright colors and fonts to make it pop even more. And don’t forget to add the PMP signature to your name as well!

Sales email signature certifications example

How to add badge to email signature if you have more than one email badge to embed? Just look at this sample. Creating a separate section just for badges and certifications keeps the layout clean while still drsawing attention to the most vital information.

Online course email signature certifications

Add your badge to your email signature if you just finished a course you're super proud of. It will highlight your continuous learning and professional development.

IT email signature sample

Looking for an email signature with credentials examples for IT? This one ticks all the boxes. As a practical and minimalistic layout, it highlights the email badge well.

Education email signature with credentials

How to add your degree to your email signature? It's simple and smart, especially for students. Displaying your degree, like a BA in English, right next to your name highlights your academic accomplishments and sets a professional tone. If you have completed special courses, show those off too!

You’ve embedded a digital badge to email signature, what’s next?

Now, every email you send highlights your achievements and does the talking for you.

It’s a small step that makes a significant impact, shows your dedication, and effortlessly creates a professional image.

And if you still don’t have an email badge, create one with Certifier digital badge creator and share custom badges that reflect your unique skills (up to 250 credentials with Certifier is free!). Start now!