October 14, 2022

Generate Multiple Certificates with Different Names - 5 Ways To Do It

Online certificates are great and come with many advantages, but one of the most important benefits is that they certify newly acquired skills and increase the chances of the trainees getting a job. And besides, they are also lovely, you know.

In today's article, we will provide you with a step-by-step guide and describe how you can generate hundreds of awards with different names using such tools as Certifier, Microsoft Word, Photoshop, Canva, and Google Slides

Here we go!

Generating Multiple Certificates with Different Names Doesn't Have to Be a Problem

Courses that end with a certificate are in high demand in the market. This is because they perform many functions, for example; allowing you to expand your industry knowledge, learn brand-new skills, open a new business, get promoted, improve the recruitment process, acquire significant human capital, and much more. No wonder, then, that they are highly sought after by Internet users. 

Since there is such interest in certified courses, you can use this to your advantage.

So, you too have decided to take the course and are wondering: how is it with these completion certificates? Is creating and managing them really that fun and easy? According to us – yes! Especially since you can generate multiple awards with different names in an intuitive manner and in several ways: manually or automatically; with professional tools and the more basic ones.

Producing such credentials doesn't have to be a problem if you take the right steps. For example, it is possible to design these awards in a way that automatically inserts the names of all participants into one design. Then, add to this by sending certificates in bulk, and you're done – the matter with these online credentials has been solved 100 times faster than you thought.

So what are the most important advantages of automatically generating multiple certificates with different names? Let's check.

🚀 Faster

Creating many documents with various names is not time-consuming. Basically, it's a quick task that, if it gets into your routine, can be done in a flash. Typically, you will additionally need a file with the recipients' data in Excel, for example. Then, instead of manually filling in the data of, say, 50 trainees, you simply load their data into the certification program with a few clicks. But we will tell you more about it later. But, by saving time like this, you'll be able to focus on more critical tasks, such as creating your next course.

🍳 Easier

Automatically filling out individualized certificate names also means the whole process is more straightforward for you. You don't need to be tech-savvy or have special skills to handle it. What's more, you don't even need to contact the support department asking for help. If you additionally follow the instructions, nothing should stand in your way of succeeding in this task.

🏪 More convenient

Adding these two advantages together, you'll realize that using tools to help you quickly and easily fill your certificates with recipients' names is mega-convenient. Not only does it take a lot faster, but you are also able to do it yourself, without anyone's help. Such a unique solution is especially beneficial for those who care about smooth work with minimum effort and time.

#1 Certifier

Certifier is a professional certificate maker, and with its help, you will be able to craft, manage, send, share, and verify your online documents. But what’s most important today is that you will finally be able to generate dozens of certificates with different names without manually filling them.

Managing the certificate configuration and distribution process is a breeze with Certifier – a comprehensive credential management system that offers the ability to generate different credentials with various names. This process is quite simple, as you basically need to:

  • create a list of recipients

  • upload a spreadsheet with recipients’ data (for example, in XLSX, XLS, or CSV file.)

  • send PDF certificates to all recipients in seconds

If you want to create a design that will leave a lasting impression on its recipients, read this article ➡️ Top 8 Best Certificate Design Principles to Create a Lasting Impression

Now, let's get into the details.

Step 1: If you've finished designing your document, it's time to upload a list of recipients to whom you will be sending the certificate file. 

You can make such a certificate list yourself or generate it automatically by exporting the audience’s data directly from, for example, a webinar platform. Make sure you have all the necessary information so they can be uploaded correctly. Set aside the list prepared in this way, as we will now focus on Certifier. 

Step 2: If your project is ready, you should now create a new course in Certifier by clicking the Courses tab and Create a New Course. 

Step 3: Now, Create a group of recipients and Select a group of recipients. 

At this point, we will upload a list of participants. That's why we needed to prepare it earlier, in CSV, XLSX, or XLS file format, just to upload it at this moment. Verify that the data are accurate.

Step 4: If finished, you can now preview your project, save it and publish it! 

This is all it takes. By using these steps, everything is organized. 

Our digital certificate software is perfect for everyone – big or small organizations, as well as for individuals. You can create projects from scratch or quickly by using ready-made certificate templates.

And the features? Well, there are a bunch of them, both basic and advanced certificate options. This tool will allow you to build amazing awards thanks to, among other things, customizable and dynamic attributes, custom branding, multiple fonts, etc.

#2 Microsoft Word

Another idea for certificate generation with different names is Microsoft Word. Admittedly, it is not a professional generator like Certifier, but it will do too.

But first, you need to design your document. You can do it manually with Microsoft Word tools or with a template – you can find many of them online. Once the design is ready, it's time to upload the certificate list automatically.

Step 1: To do this, you will also need a list with your participants' data, such as one prepared in Microsoft Excel or Google Sheets. Save it in a convenient place, such as on your desktop.

Step 2: In Microsoft Word, go to Menu, Mailings, and then Select Recipients and Use your existing certificate list. Next, find the saved list in Excel and click Open. 

Step 3: Highlight the place on the certificate where you want the names of the participants to appear. 

Step 4: Then go to Menu, Mailings, Insert Merge and select the file with participant data. The participants' names should now be uploaded to the future certificate.

Step 5: If everything is correct, go to Menu, Mailings and click Finish & merge, Edit individual documents, Merge all records, and save.

This way of generating multiple awards with different recipient data may not be very intuitive, but it works.

If you want to find out more about creating certificates in Word, check out this piece ➡️ How To Make a Certificate in Word (And Why It’s a Bad Idea)

#3 Photoshop

You can also create a batch of certificates in Photoshop from Adobe company. It has many supporters, but unfortunately, it is among the more expensive tools. It has very advanced design features, although, remember, it is not typical software for creating personalized certificates.

This tool may seem too challenging to use, but that doesn't have to be true. Let's see how to generate credentials with different names in this program.

We won't tell you today how to create a credential from scratch in Photoshop or what certificate templates to use, but you have a lot of possibilities with this tool. Instead, we will cover how you can quickly add the names of course participants to multiple documents.

Step 1: Well, once again, you will need a ready-made list of participants made in Excel or Google Sheets. Save it in a visible place.

Step 2: In your project in Photoshop, select the layer on which you will work. The names of the participants will be loaded into it.

Step 3: Go to Menu, Image, select Variables, and then the Define option. Then, select Text replacement and click Next.

Step 4: Now click Import, find the previously saved certificate list of participants, confirm your activities, and confirm again.

Step 5: Now go to Menu, choose File, go to Export and select Data sets as Files. Choose the folder on your computer where the saved files will go and confirm. A message will appear asking for permission to make changes – select Apply to all, and then click Replace.

Step 6: Next, go to Menu, File, Scripts, and select Image processor. The option that interests you is Select the images to process. Click Select folder and indicate the place on your computer where you want to save the images. Also, click below Select in the same location, and Save as JPEG options below. Confirm. 

This way, you will have certificates saved in PSD and JPG form. And that's how the whole process goes – it's not very difficult, although it will be helpful for you to practice a bit to memorize it.

#4 Canva

You can also consider the Canva program for generating multiple personalized certificates, but here you will go a little slower. Canva’s free pricing plan does not give you the possibility to upload a ready-made list of participants. Therefore, you will have to duplicate your credentials. If you need a few documents, this solution may pass. But if you need hundreds of files, this is not a good option. 

One way or another, here’s how to make individualized awards in Canva.

Canva also has a lot of design options, templates, and elements that are ready to use. Once you're done with your design, it's time to customize the participants’ names. To do this: 

Step 1: Complete the first name on the certificate. Once you do that, click above the top right corner of the design, and find Copy page symbol, which duplicates the design.

Step 2: A duplicate certificate is shown under the output project. Now manually change the name in this document. 

Step 3: Repeat this action as many times as you need, and your work is done.

#5 Google Slides

Our last suggestion for generating multiple documents with individualized certificate names is similar in scheme to Canva. We are talking about Google Slides and the fact that you can also duplicate a project many times in this system.

Although Google Slides has fewer capabilities than Certifier, Canva, or Photoshop, it is also suitable for designing diplomas.

We talked more about Google Slides Certificates in this article ➡️ How to Make Google Slides Certificate in 5 Steps

After you finish designing, customize the names of your participants. How? Let’s see.

Step 1: First, design the appearance of the future certificate. If it is ready, still enter the name of the first participant.

Step 2: Thanks to the previous step, you can now duplicate the prepared slide. To do this, right-click on the slide and click Duplicate slide.

Step 3: A new slide will appear, which will look identical to the first one. Change the name of the participant manually - just like in Canva, as many times as you need, and you're done.

These are all our suggestions. Each of them speeds up your work in some way - some more, some less, so make a wise choice.

To Sum Up

So, as you can see, there is a difference between auto-filling names in personalized certificates and doing it manually, as in Google Slides. You, however, don't have to worry about that because you have Certifier, which was specifically created for this type of task. It is intuitive, uncomplicated, and suitable for everyone, even individuals.

To create a bulk of certificates, choose our program. Visit Certifier for more information, or create an account and enjoy the power of this software for free with a 7-day trial.


Sergey Butko

Tech entrepreneur. Forbes 30 Under 30 Europe. Digital Marketer.