As technology continues to advance, everything nowadays is tending to become digitized, and the need to strengthen data transfer security has increased.In the world of certificates, we have two main options: PDF certificates and digital certificates.Nowadays, digital certificates are the ones that are most in demand, leaving PDF certificates far behind. But are they safe enough?In this article, you will find out about digital and PDF certificates, the underlying differences between them, and recommendations about what to choose.&nbsp;<h2>What is a digital certificate? { Digital certificate definition }</h2>A digital certificate, also known as a public key certificate, is an electronic credential (like a password) used to confirm online identities. It allows individuals and organizations to exchange data in a fixed and safe manner over the Internet with the usage of public key infrastructure (PKI). Moreover, a well-trusted institution known as a Certificate Authority (CA) issues digital certificates. Because such organizations store and sign these certificates, excellent data protection against cybercrimes (e.g., unauthorized access by hackers) is provided.A digital certificate involves transferring public keys used for validation and encryption algorithms. During this process, the owner's digital identities and access to the public key are verified.Not only does a digital certificate issued by a certification authority guarantee the sender's identity, but it also contains the public key along with other information concerning the sender in order to enhance security.&nbsp;<h2>What is a PDF certificate? { PDF certificate definition }</h2>A PDF certificate is a document that has been converted to a Portable Document Format (PDF), which differs significantly from a <a href="https://certifier.io/blog/what-are-digital-credentials" rel="noopener noreferrer" target="_blank">digital credential</a>. The former is usually a physical document (such as a degree, diploma, undergraduate certificate, or master’s certificate) that is created manually without the help of an external company.A PDF certificate file does not have a public key and can easily be counterfeited or shared. It is often issued first as a paper document that is then scanned by the user and converted into PDF format or created digitally from scratch. Such certificates in the form of PDFs can be distributed by, e.g., email attachment.⚠️ Because of the lack of a security code, PDF files can get into the wrong hands and be used for scams. PDF certificates have a lot of weaknesses, one of the biggest of which is the unrestricted possibility of editing their content using any PDF editor. Consequently, PDF certificates are not as reliable as digital certificates issued by entrusted institutions.&nbsp;<h2>Digital certificate vs. PDF certificate: the differences { The differences }</h2>If we take a closer look, there are many fundamental differences between digital certificates and PDF certificates.In this part of the article, we are going to discuss the most noteworthy ones.Moreover, this will be especially relevant if you are going to face a choice of the future format for your certificate.<img src="https://res.cloudinary.com/certifier/image/upload/v1667846978/digital_certificate_vs_pdf_certificates_certifier_blog_92bc73af80.png" alt="digital-certificate-vs-pdf-certificates-certifier-blog"><h3>⏳ Preparation process &amp; time consumption </h3>To start with, we will describe the preparation process for both digital and PDF certificates. This analysis will show us which ones are simpler and more convenient to prepare.Preparation of a PDF certificate is usually extremely time-consuming and certainly more challenging to do on your own. The process frequently requires the management of various programs such as Adobe Acrobat, Microsoft Excel, <a href="https://certifier.io/blog/64-free-word-certificate-templates" rel="noopener noreferrer" target="_blank">Microsoft Word</a>, etc. It usually takes a dozen steps, during which it is easy to get confused.Additionally, the file, after its creation, has to be <a href="https://certifier.io/blog/8-considerations-to-keep-in-mind-when-you-print-certificates" rel="noopener noreferrer" target="_blank">printed</a>, signed by hand, then scanned, and re-converted to PDF or a digital signature added. However, it should be noted that this type of file is not the original document that is often asked for in higher institutions (e.g., universities, banks, or offices). So even after delivering the file via email, it may still be necessary to provide the document in person.Meanwhile, preparing a digital certificate is straightforward. Using our certificate creator, you can complete the entire process in a few simple steps starting with <a href="https://certifier.io/blog/top-8-best-certificate-design-principles-to-create-a-lasting-impression" rel="noopener noreferrer" target="_blank">creating a design</a>. Moreover, the platform Certifier enables the use of advanced tools to create a format from scratches.Apart from that, there is an opportunity to use a range of templates that can be easily adapted to the needs of various certificates. The user then creates a group and names it before adding the data of certificate recipients manually or attaching them as a list.Next, one only needs to save and publish the certificate in order for the recipients to receive certificates directly to their email inboxes. Thanks to the Certifier platform, the user does not have to worry about using additional programs. The entire process of building certificates requires a minimal amount of time in comparison to creating a standard PDF document.&nbsp;<h3>🔒 Verifiability &amp; safety procedures</h3>The credibility of the document is one of the most vital components of the successful preparation of a certificate. Without it, the document does not possess any value.To begin with, PDF certificates are generally not issued by any institution. They do not possess a public key and, therefore, are not protected from fraud. For this reason, PDF certificates can be easily edited and forged.Moreover, PDF certificates are commonly shared by unauthorized people and modified. As a result of a large number of scams, an increasing number of institutions are now changing traditional PDF certificates to more secure alternatives such as <a href="https://certifier.io/blog/what-are-digital-credentials" rel="noopener noreferrer" target="_blank">digital credentials</a> with electronic signatures (that are in line with document signing regulations).In contrast, digital certificates are issued on secure platforms, so they cannot be altered. Once an institution issues an electronic document, it will be present in its register and can be easily tracked. Moreover, anyone with access to the certificate can verify it immediately. Apart from that, nobody can issue a fake certification that will pass as legitimate. <h3>🔑 Accessibility</h3>Another crucial difference that we can distinguish between digital and PDF certificates is their availability. Despite the widespread belief that PDF files are the most accessible document format, it turns out that the time needed for their preparation often exceeds that required to create the more flexible option of a digital certificate.What’s more, the electronic file is always present in the user's email inbox and ready for download after they have been made available, whereas, with PDF documents, there is more confusion. The problems start in particular when it is necessary to scan a regular document that has to be converted into a PDF file later.&nbsp;<h2>Digital certificate vs. PDF certificates: what to choose? { What to choose? }</h2>When making choices, we always have to weigh everything carefully so as not to rush into making the wrong decision. This is especially important when thinking about the development of your business and its reputation.However, after a thorough examination of the topic, we possess the opportunity to choose the most profitable option. In this case, we highly recommend following technological progress and trying out digital certificates.Nowadays, everything is rapidly developing, so we need newer and newer technical solutions. Currently, both certificate formats are available on the market, but we can assume that it is only a matter of time before only digital certificates will remain available.This is down to issues such as safety, comfort, and time-saving needs. Thanks to digital certificates, customers can save precious time and, in the blink of an eye, generate hundreds of safe types of certificates for school children, students, or participants of webinars.Apart from that, digital certificates are also a good choice for people who like being creative. We offer <a href="https://certifier.io/blog/create-your-own-diploma-11-best-practices" rel="noopener noreferrer" target="_blank">modern design tools to create professional-looking digital certificates</a>. With our tool, it is possible to create masterpieces. Additionally, our templates will remind you to include all of the necessary information.&nbsp;<h2>Why should you use Certifier for creating your certificates? { Why should you use Certifier? }</h2>At first glance, the question may seem puzzling, yet there is a perfect solution for you to dispel any doubts. Our well-qualified company, Certifier, supports users from around the world in a simple and accessible way to prepare credible digital certificates.Thanks to our advanced tools, we help customers create graphically attractive digital certificates. After refining all of the details, our company deals with their distribution to your target group.Moreover, when creating your digital certification on our website, you will never be left without a helping hand. If you have any questions about our services, you can contact our qualified experts, who will be happy to advise you or help solve any problematic issues.The process may seem complex, but everything happens smoothly with the use of our online platform. All you need is some time to enter your data and select a template. After that, Certifier will take care of the rest.In the meantime, you can appreciate the amount of saved time, get some rest, and rest assured that your client certificates will be safely and quickly delivered to the target group of your choice.Check out this article ➡️ <a href="https://certifier.io/blog/create-your-own-diploma-11-best-practices" rel="noopener noreferrer" target="_blank">Diploma Maker: How to Create Your Own Diploma [11 Best Practices]</a>&nbsp;<h2>Conclusion { Conclusion }</h2>Digital credentials are a breakthrough discovery, much needed in today's world with constantly evolving technological possibilities. They offer many options and are worth considering when choosing which type of certificates will be issued by your company.Digital certificates are professional tools that are simple to create. They ensure the security of the data provided, are easily accessible, and are time-saving, unlike standard PDF certificates.If you want your business to operate dynamically and build customer trust, digital certificates would be a reliable solution. Thanks to this choice, you will not only save time, but also you will do your students, trainees, or even colleagues a favor.&nbsp;&nbsp;<h2>Digital certificates vs. PDF certificates FAQs { FAQ }</h2><h3>Which is better, a digital certificate or a PDF certificate?</h3>After reading this article, you should have no doubts that digital certificates are a better choice today. Thousands of companies improve their workflow daily by creating organization certificates right from their major browsers. They can quickly create self-signed certificates – with Certifier, you can import certificates' recipients and send digital documents automatically.See more about sending certificates through email here ➡️ <a href="https://certifier.io/blog/how-to-send-certificates-through-email" rel="noopener noreferrer" target="_blank">How To Send Certificates Through Email</a><h3>What are the benefits of a digital certificate?</h3>A digital certificate has several benefits over a PDF certificate. First, it is more secure, as it is much harder to forge or tamper with a digital certificate. Second, it is more convenient, as you can easily share and view it online. Finally, it is more eco-friendly, as you do not need to print out a physical copy.&nbsp;<h3>Which type of certificate is right for me?</h3>The type of certificate that is right for you depends on your needs. If security is your primary concern, then a digital certificate is the better choice.

Confused about the difference between digital certificates and PDF certificates? This article explains everything you need to know. Read on.

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Confused about the difference between digital certificates and PDF certificates? This article explains everything you need to know.

Digital Certificate vs. PDF Certificates | Certifier

Digital Certificate vs. PDF Certificates: Which is Better?

Whether you’re just starting your journey as a certificate maker or have already made your first steps in this field, this article is for you.

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Want to create a modern certificate that will impress your recipients and help you stand out from the competition? Check out these design tips.

Modern Certificate: Design Elements for Success | Certifier

Creating A Modern Certificate: Design Elements for Success

In this article, we’ve covered eight tips that will allow you to create an impressive certificate design. Here's how to do it.&nbsp;But before we get started, a few words about certificate design. <h2>Why is certificate design so important? { Why is certificate design so important? }</h2>There are a few reasons why it is essential.&nbsp;👉 First, certificate design reflects your brand and may work as a business card. For example, if you have a well-designed certificate, it will show that you are a professional organization or company.&nbsp;👉 Secondly, it can make a lasting impression on the recipient. A well-designed certificate will be remembered long after it is received.&nbsp;👉 Finally, you can use it for marketing purposes. If you have a beautiful certificate, you use it to promote your brand or company. Also, with a solid tool for designing certificate templates, it is possible to monitor its social media performance, meaning how many people share them or add them to their LinkedIn profile. <h2>What are some of the best certificate design principles? { Best certificate design principles }</h2>There are a few crucial principles to keep in mind when designing a certificate. You might make a lasting impression with all of those so that recipients would remember your brand for a long time!&nbsp;<h3>#1 Make your certificate professional and clean</h3>First, make sure the design is professional and clean. A clean look might influence the first impression, so pay attention to the font sizes, photos, and colors. Combine all the elements in a coherent whole so that it would look streamlined and organized. The last thing you want is a cluttered or messy design. The good news is that you don’t have to be a designer to create such a document.&nbsp;<h3>#2 Use high-quality images&nbsp;</h3>Low-quality images would make your document look rather amateurish. So if you’re looking for free visual elements on the internet, try to select high-quality ones. When a certificate design is already decorative, look for images that would not clatter it. Visuals are great and might add a personal touch and originality.<h3>#3 Ensure the layout is easy to read and fully legible&nbsp;</h3>To make your certificate easy to read, consider how you would like it to look first. Then, even a quick plan would be helpful when designing the layout.&nbsp;A good indicator is when you can quickly scan your document and find all the necessary information at first glance. And if you’re a little biased, ask someone to help you by taking a look at your certificate and suggesting changes.&nbsp;<h3>#4 Use typography for an emphasis</h3>In short, typography design is the art of arranging type to make written language readable. You make the message aesthetically pleasing and readable.&nbsp;Typography involves:&nbsp;<ul><li>choosing typefaces&nbsp;</li><li>point size</li><li>line length&nbsp;</li><li>line spacing</li><li>letter spacing&nbsp;</li></ul>and more. Mind using typography while designing your certificate template.Moreover, typography is great when you want to emphasize a piece of important information, such as the recipient's name, company name, or why they are being rewarded. Don’t be afraid to make some more extensive fonts, but keep it organized and readable.<h3>#6 Design a printable certificate</h3>While designing certificate templates, make sure they are easy to print. Even if you plan to create only digital certificates, making them printable is a good practice. Take care you deliver a suitable format for printing and high-quality for those who want to hang their document on the wall.&nbsp;<h3>#7 Use color to add visual interest and contrast</h3>Not only fonts but also colors are critical players in the game. For visual livening up, try to use some colors and draw attention to the crucial information. It is also a good idea to add some colors to, for example, an award certificate that matches your logo or refers to your course's topic. There are many color schemes and variations, so hopefully, you will find something you will be happy about.For example, if you organize a water rescue course, you can make your certification in blue tones, so it refers to the water theme.<h3>#8 Use a certificate template</h3>You can use certificate templates found on the internet since there are so many of them. However, not each of them is editable and high-quality. Also, some of the available pre-made templates cannot be customized and, unfortunately, are not original. Therefore, making an impression with a commonly used template is barely possible.&nbsp;You'll stand out with such nuances and well-thought details, and your modern certificate will make a lasting impression! However, it could be hard to design it with no tool, right? That’s why we want to introduce you Certifier – a cloud-based certificate templates generator.If you are thinking about creating your certificate in MS Word, this article is for you ➡️ <a href="https://certifier.io/blog/how-to-make-a-certificate-in-word" rel="noopener noreferrer" target="_blank">How To Make a Certificate in Word (And Why It’s a Bad Idea)</a> <h2>Master your certificate designs with Certifier { Master your designs with Certifier }</h2><a href="https://certifier.io" rel="noopener noreferrer" target="_blank" style="background-color: transparent;">Certifier</a> is an excellent tool for designing certificates for any occasion you need. So no matter whether you want to create an awards certificate, gift certificate, or maybe recognition, appreciation, or even an employee of the month certificate, Certifier will help you stay on top.&nbsp;<img src="https://res.cloudinary.com/certifier/image/upload/v1658690591/best_certificate_design_principles_to_create_lasting_impression_certifier_blog_cta_35879c5fce.png" alt="Certifier call to action to start a free trial."><a href="https://certifier.io/blog/30-certificate-ideas-to-boost-your-certificates-performance" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">Here are over 30 ideas for certificates</a> from Certifier. Read the article if you need some inspiration.Thanks to many features, you can easily implement all the principles we’ve covered.&nbsp;So let’s look at how Certifier works and what it offers!<h3>01 Using free certificate templates (fully editable and easily customizable)</h3>With a massive library of templates, you can choose a template you like and change the landscape orientation, colors, background – whatever you like.&nbsp;Some good news here – Certifier provides free fonts. Also, all the elements are adjustable and editable – feel free if you want to tweak anything up. Add your logo, and visual elements, or sign it digitally. It’s all up to you. <img src="https://res.cloudinary.com/certifier/image/upload/v1658690591/best_certificate_design_principles_to_create_lasting_impression_certifier_blog_templates_687f95fc65.png" alt="Certifier templates for different types of certificates."><h3>02 Creating certificates from scratch</h3>Thanks to certificate builders, making certificates, diplomas, or other credentials from scratch is a piece of cake. You can upload your own background and then all the elements. However, if you don’t have a background image, you can choose the certificate design that appeals to you the most and then remove all the text boxes with a single click. And now your background is ready for further changes!<h3>03 Sending certification in bulk</h3>Once you have your modern certificate designed, it’s time to print or send it to the recipients. With Certifier, it can take minutes!&nbsp;Learn more about creating a certificate design quickly ➡️ <a href="https://certifier.io/blog/how-to-make-certifcates-in-15-minutes" rel="noopener noreferrer" target="_blank">How To Make Certificates in 15 Minutes</a>You can send certificates in bulk can be done in simple steps:<ul><li>log in to Certifier (if you don’t have the account yet, <a href="https://app.certifier.io/sign-in" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">click here to sign up</a>)</li><li>prepare a CVS file with the recipients’ names and email addresses</li><li>design the documents or use a modern certificate template</li><li>upload the list and make a group&nbsp;</li><li>and send!</li></ul>As simple as that. It is impossible to send credentials automatically when using programs like MS Word or Adobe Illustrator. But it is with Certifier!<h3>04 Delivering verifiable documents</h3>Besides providing many impressive certificates template and sending them in bulk, Certifier makes documents verifiable thanks to QR codes and verified issuer icons. So there’s no need to worry about falsifying certificates.&nbsp;<h3>05 Sharing on social media&nbsp;&nbsp;</h3>Shares on social media mean making a long-lasting impression on more people! After receiving a certificate award (or any other certificate type), your course attendees will be able to post them on social media, such as:<ul><li>Facebook</li><li>Twitter</li><li>LinkedIn&nbsp;</li></ul>and of course more! Those mentioned above can be tracked in your dashboard. In addition, you see social media insights like how many attendees added certificates on LinkedIn and how many shares there are on the rest of the social media channels.&nbsp;<h3>06 Building printable certificates</h3>With Certifier, you save money and time and create impressive certificates without learning how to design such documents. Moreover, compared to other tools such as Microsoft Word or Adobe Illustrator, Certifier provides you with simple yet powerful capabilities.&nbsp;<h3>07 Managing certificates after sending</h3>Have you sent the certificates, and it turned out there was a typo? You can edit sent credentials at ease. And you don’t need to design the template again. In your admin panel, you can:<ul><li>renew certificates</li><li>resend them</li><li>edit credentials</li><li>delete if needed</li></ul>many options here!<h3>08 Storing your data in a secure place</h3>Certifier is GDPR compliant. It is s a set of regulations for protecting digital data privacy. So you don’t need to worry about the security and confidentiality of all your private information. <h2>Implement all the certificate design principles with Certifier!&nbsp;{ Conclusion }</h2>Certifier is a perfect tool for educational institutions, companies of any size, or private use. It’s ideal for rewarding for hard work, completion of the course, participation in training, or expressing appreciation for some other achievements and events. With many customization options, your certificate or diploma will stay with the recipients for a long.<a href="https://app.certifier.io/sign-in" rel="noopener noreferrer" target="_blank" style="color: rgb(17, 85, 204); background-color: transparent;">Sign up for free </a>to create a lasting impression with certificate design! <h2>﻿Certificate Design Principles FAQs { FAQ }</h2><h3>How many design principles should you have?</h3>The number of design principles you have will depend on the specific project you are working on. However, it is generally recommended that you have between 3 and 5 design principles. This will allow you to focus on the most important aspects of your design without becoming overwhelmed.<h3>Why do design principles matter?</h3>Having a clear set of design principles helps to ensure that your project is focused and cohesive. Design principles provide a framework for you to work within and can help to keep you on track as you progress through your project.<h3>How do you create a good design principle?</h3>When creating a design principle, you should aim to make it specific and actionable. A good design principle should be something that you can easily measure or test for.&nbsp;<h3>What are some common certificate design mistakes?</h3>Some common certificate design mistakes include:<ul><li>Making the certificate too busy or cluttered</li><li>Using low-quality images or graphics</li><li>Not leaving enough white space</li><li>Trying to fit too much information onto the certificate</li><li>Using a difficult-to-read font</li><li>Not proofreading the certificate for errors</li></ul><h3>How can I make my certificates more unique?</h3>Use Certifier to easily add images, logos, and text to your certificates to make them more personal and unique. You can also choose from a variety of fonts, colors, and paper types to further customize your certificates.

Do you want to create a certificate that makes a lasting impression on its recipients? Today we will discuss how to do this. Spoiler alert: you can make it for free and in a blink of an eye! 

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Want to learn certificate design principles that make a lasting impression on the recipients? Spoiler alert: make it for free and in a blink of an eye.

Top 8 Best Certificate Design Principles | Certifier

Top 8 Best Certificate Design Principles to Create a Lasting Impression

Certificates and digital badges are creative ideas and offer some unique benefits. Therefore, they can be a better solution in certain situations than anything else. Read on.

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Do you want to award your audience but don't have an idea how? Use these completion badge ideas and enhance your online course or webinar.

10 Completion Badge Ideas for Your Next Webinar | Certifier

10 Completion Badge Ideas for Your Next Course or Webinar

We have great news for all issuers — on July 1st we released powerful and highly-requested features. Let’s introduce the changes that will make your experience even more satisfying:&nbsp;<h3>Email notification about change requests&nbsp;✉️</h3>You will receive an email notification once your recipient reports a mistake and requests the change. From now on, important change requests won’t get lost.&nbsp;<h3>Professional certificate management&nbsp;🛠️ </h3>We improved the navigation bar, so certificate management has become more convenient. You can select certificates on different pages and manage them all at once: export, resend the email, or delete. We have also added a “select all” button for all certificates on one page and in the select segment.&nbsp;<h3>Export your certificates and all related data&nbsp;🔗</h3>You can export issued certificates in one CSV file with all the related data: recipient name, email, status, sharing analytics, download statistics, and more. You can use these features for custom analysis, reporting, or advanced certificate workflows.&nbsp;<h3>Improvements for email builder features&nbsp;💎</h3>From now on, you can customize button size and orientation, change the color of your email body, edit each part of the text separately, and manage the image size directly in the email template menu. With the most recent improvements, email builders’ performance is more stable.&nbsp;<h3>x4 times higher list uploading limit 📈</h3>We have modified the process of uploading the recipients' list, and now you can upload x4 more recipients at once. Our technical team worked hard to implement this significant improvement for high-volume issuers.&nbsp;&nbsp;<h3>No more CSV files storing&nbsp;🔐</h3>Security of the customers is the highest priority for Certifier, so we have changed our data storage rules. From now on, all CSV files with recipients' data are removed right after processing to avoid vulnerability. This change means a significant increase in security and data privacy.&nbsp;We will be happy to hear your feedback about new features, so feel free to share it via email or chat. You may also book a product demo call where I will show you a tour around the product. <a href="https://calendly.com/valeriia-certifier/" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">Book a 30-min call here.&nbsp;</a>Our technical and product team works like crazy, so in the next 2 weeks, we are preparing the new batch of features and improvements. Stay in touch for the updates!&nbsp;

We have great news for all issuers — on July 1st we released powerful and highly-requested features. Let’s introduce the changes that will make your experience even more satisfying: 

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New powerful features for certificate issuers | Certifier

New powerful features for certificate issuers

Well, yes – it is expected that once you make the dream certificates for your clients, it will finally be the highest time to send them.But of course, there are a couple of options for how you can do that.Some of them are more time-consuming – like sending certificates manually, and others are more convenient – like sending them by email.Let's get to know the fastest.<h2>Email as the best way to send certificates { Emails as the best way to send certificates }</h2>Email is seen by many as the best way to deliver important documents to customers. The fact that the process itself is efficient, intuitive, and requires a few clicks speaks for itself. But that's not all.Additionally, you can include a lot of info in the email messages in addition to the certificate, as nothing limits you.Therefore, you can send in the email body extra congratulations, invite the intended recipient to subscribe to a newsletter, ask them to complete other courses, inform them about a discount, etc.&nbsp;And of course, you don't have to spend a lot of time on it!&nbsp;Sending such a large number of certificates does not require you to spend more time on this task. All you have to do is generate an actual PDF certificate and create one message for all participants. Then you attach the appropriate appendix to it, and that's the end.So there are a lot of benefits of sending certificates via email. They can all have a positive impact on your entire brand because they will:&nbsp;<ul><li class="ql-align-justify">build a strong bond with your audience,</li><li class="ql-align-justify">acquire many loyal customers,&nbsp;</li><li class="ql-align-justify">improve brand reputation,&nbsp;</li><li class="ql-align-justify">create you as a professional,&nbsp;</li><li class="ql-align-justify">improve employee productivity,&nbsp;</li><li class="ql-align-justify">relieve teams of tasks that can be automated,&nbsp;</li><li class="ql-align-justify">and many more</li></ul>And finally: we are all impatient to some degree. We live fast, we want everything ASAP, we expect quick deliveries, quick responses, and of course, instant results.However, sending certificates quickly may seem unimportant, but on the other hand, it meets the expectations of customers.And this is, after all, incredibly valuable, right?<h2>Why you shouldn't send certificates manually { Reasons why you shouldn't do it manually }</h2>A business or individual that optimizes the repetitive tasks that require a large number of working hours will transform their business. As you already know, a great example of routine work that you can optimize is <a href="https://certifier.io/blog/how-to-make-a-certification-program" rel="noopener noreferrer" target="_blank" style="background-color: transparent;">issuing certificates</a> – not one by one but in bulk.&nbsp;But why exactly you shouldn’t send your digital documents manually? Let’s see.<h3>Time-consuming</h3>Let's start with the most important fact: sending certificates manually is a long and tedious job – it's definitely nothing fun. There is no way to ship 500 files one by one. Do you have all day to do it? A week? We sincerely doubt it.&nbsp;Ok, with a few documents, it is possible – 10 credentials or diplomas should be able to be sent within an hour, but still, it's a relatively long time for such a task. What's more, the distribution of 50 documents is already a hard nut to crack.&nbsp;So yes, this approach is simply wasteful, but using automated solutions that allow certificates to be sent via email messages reduces your workload by dozens of hours.<h3>Unprofessional</h3>Another reason why you should consider not sending digital documents manually is that it's an unprofessional approach that doesn't portray your brand in a good light. Not only do your customers expect you to deliver a quality course or lessons, but they also demand proper service and follow-up after the course, including just delivering their credentials.Plus, keep your competitors in mind as well. What if they send out documents much faster and thus their customer satisfaction increases? Not only do they show themselves as professionals in the field, but they also have good recommendations. And that, in turn, can lead to your recipients too eventually abandoning your services in favor of someone who takes better care of them.&nbsp;<h3>Inefficient</h3>Your clients have made it their goal to finish a course, come to a webinar, complete leadership training, or just use your certified services. All they still need is that document to validate their newly acquired skills. This brings us to the next point – sending certificates manually is simply inefficient. And it doesn't just involve too much time.Manually issuing such documents takes up employee resources, leaving a particular part of your team simply busy with a task that, after all, could be done better via email. However, this way involves far fewer resources and delivers an even better customer experience.<h3>Unsafe</h3>By sending certificates manually and getting into a routine, you can forget many things, including security requirements. Unfortunately, yes, on the internet, you can be hacked in many different ways, so you need to invest in resources that will make sent documents safe.&nbsp;Therefore, if you are already creating and sending documents manually, it is better to install proven software that will protect you from infecting your computer, stealing your personal information, and making sure that you do not send viruses further.However, if you use reliable certificate software that has many security settings and creates and send certificates in bulk through email messages, you may already have additional security options. You can also use different e-mail options and <a href="https://www.titanhq.com/email-encryption/ " rel="noopener noreferrer" target="_blank">email encryption</a> to increase safety even more.<h3>Can be complicated</h3>And our concluding point: unfortunately, manually sending digital certificates is much more complicated than doing a few clicks and sending all of them at once.&nbsp;Imagine adding a document to each e-mail message and pasting the same text – or better yet, writing it from scratch. Well... it is not very straightforward.And even more incomparable is creating certificates from scratch, sending them one by one, using well-equipped software, and sending certificates in bulk. The difference between the two is not small – it's a gap.<h2>How to start? Use Certifier! { How to start? }</h2>Issuing both 10 and 1000 files can indeed take the same amount of time if you know what tools to use. That's why we want to present you <a href="https://certifier.io" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">Certifier</a> – a comprehensive software for managing and issuing certificates.Certifier is here to help you to manage the entire certification process. Using this one tool, you are able to:<ol><li class="ql-align-justify">create,</li><li class="ql-align-justify">issue,</li><li class="ql-align-justify">manage,</li><li class="ql-align-justify">verify,</li><li class="ql-align-justify">and share all your documents.</li></ol>But it’s not all. What else will you find in our online certificate creator?<img src="https://res.cloudinary.com/certifier/image/upload/v1656494041/certifier_blog_team_how_to_send_certificates_through_email_821976d5eb.jpg" alt="A smiling team collaborating with each other and exchanging opinions. "><h3>#1 A variety of features</h3>Numerous features in this system include a certificate builder, ready-made templates, branding colors and styles, dynamic attributes, online certificate authority, features for custom text, fonts, objects, and certificate size.<h3>#2 Management of recipients</h3>You can upload a ready-made audience list from, e.g., a webinar platform as a CSV file or Google Sheets. Before doing that, make sure you have the correct email addresses of your recipients by using an <a href="https://www.voilanorbert.com/" rel="noopener noreferrer" target="_blank">email finder tool</a>.Also, this platform allows you to create groups of recipients. Thanks to that, you can issue documents to some of your course attendees, not everyone. All you need to do is to choose the Internet recipients you want and then click Issue Certificates.<h3>#3 Marketing insights</h3>If you want to gain valuable marketing insights and analytics about your issued certificates, it’s another reason to choose Certifier. From now on, you will be able to track recipients' engagement, explore the generated PPC revenue, and make data-driven business and marketing decisions.<h3>#4 Templates</h3>Time counts for you, and we know it. That’s why we offer you 300+ professionally designed templates! You will find here professional-design certificates, diplomas, and achievement documents for all of your needs.You can make Certifier your best help when creating and distributing digital documents. So, back to the point: you can email documents automatically using our online certificate creator for free!<h2>Send via email with Certifier automatically&nbsp;{ Send via email with Certifier }</h2>Fortunately, you can send multiple certificates by email using automated solutions these days. Want o see what the case looks like with Certifier?&nbsp;We hope so!<h3>Step 1: Log in Certifier</h3>To get started, you must <a href="https://app.certifier.io/sign-up?_gl=1*hswxq*_ga*MjA2MDQ1OTAxOS4xNjQ3MzYxNDYy*_ga_CT2PET4TWT*MTY1NjQxNjgyMC40Mi4wLjE2NTY0MTcwMTkuNjA.&amp;_ga=2.117494721.939091500.1656400307-2060459019.1647361462" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">create an account</a> on our platform. Registration itself is simple and requires an email. At Certifier, we have <a href="https://certifier.io/pricing" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">3 pricing plans</a> - Free, Standard, and Professional. Choose the one that suits you best.If you already have an account, all you need to do is <a href="https://app.certifier.io/sign-in" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">sign in</a>.&nbsp;<h3>Step 2: Create a project</h3>After logging in, you will automatically be redirected to the Design tab. You should first click Create Design, which will take you to our online certificate design program.Now you can create a design from scratch using our wide range of features or use pre-made templates. The certificate template option is a pleasure and allows you to issue documents in a matter of minutes! On the other hand, certificate builder is so easy to use that you will not regret using it.Of course, Certifier’s possibilities don't stop there, so you can customize anything you want. For example, the Document tab gives you the opportunity to set the size and orientation of the paper for your future projects.If you want, take the time to know the system better. For example, if you're going to place a specific image, such as a logo or a signature, go to our Image tab.&nbsp;After creating your certificate template, name the design by filling in the empty field in the upper right corner of the builder and clicking on the Save Design button.<h3>Step 3: Upload a list of recipients</h3>If you've finished designing your document, it's time to upload a list of recipients to those you will be sending your certificate file.&nbsp;Upload a spreadsheet, or if you launch webinars using, for example, Zoom, you can export a list of your attendees directly from the platform. It is easy to get a list of attendees by logging into a webinar panel. Ensure that the list includes every participant's email address so that the email certificate can later be sent.After preparing an address list of webinar participants, click the Courses tab in the Certifier panel and then click Create a New Course. Then add a course and create groups to generate individualized certificates for webinar attendees.Here you will find some valuable tips on how to upload a list of participants from Zoom ➡️ <a href="https://certifier.io/blog/how-to-create-and-send-certificates-for-webinar-attendees" rel="noopener noreferrer" target="_blank">How to Create and Send Certificates for Webinar Attendees</a><h3>Step 4: Save and publish!</h3>It's time for the final step, the issuance! In order to generate and send certificates, the Certifier system checks whether you provided all the required information. If so, you can select Save and Publish. After you design and personalize everything, they will be emailed to the recipients listed in a CSV file at the email address you provide.In this way, everyone on the list you uploaded to the Certifier panel will receive a unique email with individualized certificate names and customized messages! Therefore, every PDF certificate will reach the right audience.There you have it – your webinar participants have received an email with a PDF file attached in 4 simple steps.Quick, easy, and painless. Need we say more?&nbsp;<h2>In conclusion { Conclusion }</h2>So as you can see, definitely, the facts speak in favor of email as a way to send certificates. It's a quick and convenient way to distribute critical documents. Add to that Certifier, which makes certificate delivery methods even more accessible, and bingo – the certification stage is complete.Which delivery method are you tempted to use? If you're still in doubt, try our online certificate creator and take advantage of a <a href="https://certifier.io/pricing" rel="noopener noreferrer" target="_blank" style="background-color: transparent; color: rgb(17, 85, 204);">free account on this platform</a>. This will clear all your doubts.

Today we are going to focus on sending certificates through email messages. You will learn reasons why manual sending is not the best solution – as well as a great tool to automate this process. Read on.

Sending certificates through email via Certifier.

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How to send certificates through email? You will learn reasons why manual sending is not the best solution, as well as get to know Certifier. Read on.

How To Send Certificates Through Email | Certifier

How To Send Certificates Through Email

Why it’s important for you to take advantage of different kinds of creative certificates, what types of certificates exist, and what tool will help you to create them? Let’s find out!

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A collection of unique certificate ideas to help you stand out from the crowd. Make your certificates more interesting and get better results.

30+ Certificate Ideas To Boost Your Performance | Certifier

30+ Certificate Ideas To Boost Your Certificates’ Performance 

Making a certification program may seem complicated, but it can be a breeze with the right tools. This blog post will outline the steps you need to take to create a successful certification program. 

How to make certification program, cover photo for Certifier article.

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Do you wonder how to create a certification program? It may sound complicated, but following these steps will make it a snap.

How to Create a Certification Program? | Certifier

How to Create a Certification Program? 

Diplomas are a great way to appreciate hard work and all the effort a person puts into the school program, or any type of event you may think of. However, there's a question - how do you create your own?

Check out 11 best practices for making high-quality, professional-looking documents with a diploma maker.

Create Your Own Diploma - 11 Best Practices

Diploma Maker: How to Create Your Own Diploma [11 Best Practices]

Stacks of paper certificates waiting to be filled out, the endless email exchanges, and the ever-present risk of errors. It’s just one of the biggest certificate management challenges for a first aid trainer. It's a long (often tedious) certification process that can drain energy and resources.But what if there's a better way? A way that not only streamlines certificates but also adds a layer of professionalism and security to your first aid training courses?<h2>How does a digital first aid certificate work? { How digital certificate work? }</h2>An online first aid certificate is an electronic credential issued upon completing a first aid course. It's stored and shared online and contains, e.g., QR codes for easy verification. Besides, it provides immediate access and greater security over traditional paper certificates.<h2>Key advantages of digital first aid training certification { Why you should go digital? }</h2>By 2028, the global online learning market is expected to reach almost<a href="https://www.arizton.com/market-reports/e-learning-market-size-2025" rel="noopener noreferrer" target="_blank" style="color: rgb(0, 0, 0);"> </a><a href="https://www.arizton.com/market-reports/e-learning-market-size-2025" rel="noopener noreferrer" target="_blank" style="color: rgb(17, 85, 204);">$500.00 billion</a>. It's more than numbers. It's a sign of how to certify first-aid skills in a digital age.Digital certification cuts through the clutter – it's quick, secure, and right at your fingertips. And they're not only reserved for online training. What are its further benefits?<h3>Quick and easy distribution</h3>Right after a successful completion, instructors can send out valid certificates. No need to wait for printing or mailing. The certificates are automatically generated and issued based on the first-aid training participants' database. You only need a well-crafted spreadsheet for that.<h3>Hard to fake</h3>Digital certificates have special security features like certificate IDs, unique codes, and digital signatures, so it's really tough for anyone to make fake ones. It increases the certificate's credibility and its value across the market.<h3>Less hassle to manage and track</h3>First aid training providers don't have to deal with piles of paper certificates. Everything's online, so it's easier to track who's certified and who's not. You can easily manage all certificates from a single dashboard (<a href="https://certifier.me/" rel="noopener noreferrer" target="_blank" style="color: rgb(17, 85, 204);">Certifier</a> provides a super intuitive one).<h3>Good for the planet</h3>And last but not least – no paper means it's better for the environment!<h2>6 practical steps to aid training digital certificate management { 6 steps to digital certificates }</h2>Leaders of first-aid courses are those who keep up with the pace of change. What if replacing offline certificate management also means better customer service and participants’ satisfaction? Show that you’re a modern, affordable certification training provider that sets the bar high.<h3>#1 Choose the right digital certificate maker</h3>A certificate maker is a tool that allows you to create, generate, and manage certificates online. The best ones are user-friendly, customizable, and offer robust distribution options.Choose a digital certificate platform that is easy to use and reliable. Here’s a little assessment checklist to help you make a good decision.<ul><li>Customization features that allow you to add your own style to the designs</li><li>Ready to use templates for first-aid certificates to create faster</li><li>Mass generation and tracking dashboard to distribute certificates via email in a click</li><li>PDF export to download certificates if needed</li><li>Social media sharing to encourage class participants to share their skills (and promote your first-aid training program!)</li></ul>Let's take a look at a great example of a digital credential management platform that offers these capabilities.It’s Certifier, known for its intuitive interface and comprehensive feature set.<img src="https://res.cloudinary.com/certifier/image/upload/v1701363241/digital_certificate_for_first_aid_trainers_Certifier_blog_choosing_maker_9c367bbe5c.png" alt="Choosing the right certificate maker for first aid trainers.">With Certifier, you can efficiently manage the entire certification process, from design to distribution. It gives a professional and seamless experience for anyone.Certifier provides a free plan, so <a href="https://app.certifier.io/sign-up" rel="noopener noreferrer" target="_blank" style="color: rgb(17, 85, 204);">sign up</a> and follow along at no cost.<h3>#2 Design first-aid certificate templates</h3>You don't need to be a graphic designer to create professional first-aid certificate designs.With features such as the Certifier drag-and-drop editor, you can craft outstanding certificates, whether you want to use a certification template or create a certificate from scratch.Pick one that feels right for your first aid programs – maybe something professional and modern, like this template from the Certifier <a href="https://certifier.io/templates/first-aid" rel="noopener noreferrer" target="_blank" style="color: rgb(17, 85, 204);">free first-aid templates collection</a>.<img src="https://res.cloudinary.com/certifier/image/upload/v1701363241/digital_certificate_for_first_aid_trainers_Certifier_blog_free_first_aid_template_7f916ec1f1.png" alt="Example of certificate template for first aid trainers.">Then, add your own flair to it. It's about making a certificate that not only looks great but also makes your students feel proud when they show it off.Tip: Add the first aid program branding and take care of every detail. Certifier allows you to add logos, badges, and any element you wish to (or remove those that don’t suit you well).<h3>#3 Set up your certification course group</h3>As a provider of medical training for emergency situations, you're likely juggling multiple groups and aid training course levels. It’s easy to get lost in hundreds of documents.With Certifier, you can now organize each course level into a separate certification group.Why are digital course groups beneficial?<ul><li>The ability to redirect certificate visitors to a specific learning event (the credential page will include a hyperlink that directs anyone viewing the certificate straight to the URL you've provided)</li></ul><img src="https://res.cloudinary.com/certifier/image/upload/v1701363241/digital_certificate_for_first_aid_trainers_Certifier_blog_setting_up_the_course_a85fa953f1.png" alt="Certifier preview dashboard to check details before sending certificates to first aid trainers."><ul><li>Highlighting skills and first-aid training techniques covered in a particular course</li><li>Setting up a credential expiration date</li><li>Adjusting email template to match certificate groups</li></ul>In short – certificate groups make managing much easier and keep certificates in order.<h3>#4 Automate certificate issuance with participant database</h3>Certificate generation is a smooth process of making certificates based on the input. How does it work?When you connect the certificate platform to the spreadsheet that contains recipients' information, you can generate certificates with appropriate names (and whatever details you want).Imagine this: the participant passed the certification exam and got the required practical skills assessment. Without any extra effort on your part, a personalized, professional-looking certificate is already on its way to congratulate them on their achievement. It saves you time and adds a touch of immediacy and personalization to the participant's experience, making their accomplishment feel even more special.To ensure each save life certifications reflects the accurate training details and goes to the right person, Certifier integrates with Google or Excel spreadsheet. Learn more on<a href="https://certifier.io/blog/combine-first-and-last-name-in-google-sheets" rel="noopener noreferrer" target="_blank" style="color: rgb(0, 0, 0);"> </a><a href="https://certifier.io/blog/combine-first-and-last-name-in-google-sheets" rel="noopener noreferrer" target="_blank" style="color: rgb(17, 85, 204);">how to prepare a Google file to generate certificates</a> without any errors.<h3>#5 Provide easy access to recipients</h3>When it comes to handing out hands-on skills training certificates, ease is key.Once your students have put in the hard work, make sure they can get their certificates easily.This means setting up a system where they can quickly and easily access their certificates, perhaps through a simple download link or a direct email. The goal is to eliminate any unnecessary steps or delays.Here’s the sample email that can be sent to the recipients via Certifier. In addition to a certificate template, you can also modify it to suit your needs.<img src="https://res.cloudinary.com/certifier/image/upload/v1701363574/digital_certificate_for_first_aid_trainers_Certifier_blog_email_template_9c5d2f46c5.png" alt="Example of how to provide easy access to the certification for first aid trainers."><h3>#6 Monitor and manage certificates</h3>You can think of this step as your personal command center for everything certification-related. It's super practical - you can see who is certified, whose emails got lost in spam, or who has already shared certificates on social media.If someone loses their certificate or needs an update, no sweat, you can fix it in a snap. One single dashboard is a real time-saver, cutting down on all that admin work so you can focus more on teaching life-saving first aid skills.What can you expect from the Certifier tracking dashboard?<ul><li>Credential history – get a quick look at when each certificate was made, sent out, or updated</li><li>Monthly reports – every month, get a straightforward email summary of your certificate activity</li><li>Engagement history – find out how much people are interacting with their certificates over time</li><li>Downloadable reports – pull all your stats and info into a spreadsheet for easy analysis</li><li>Clicks breakdown – track where people go after they click on the certificate, like your site or social media</li></ul><h2>Final thoughts: First aid trainers, go digital { Conclusion }</h2>Digital certificates are really shaking things up in first-aid training – for the better. They make the process safer, more efficient, and even more interactive.And, if you're not ready to dive in fully, why not ease into it with some blended training certificates? All Certifier <a href="https://certifier.io/blog/professional-certificate-printing-guide" rel="noopener noreferrer" target="_blank" style="color: rgb(17, 85, 204);">templates are printable</a> as well!Give digital credentials a shot and see the difference they make!

As a first aid trainer, the challenges of offline certificate management are a familiar story. But imagine a simpler, more efficient method for handling your first-aid course certificates. Curious? Read on to discover more.

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Learn how digital certificates for first aid trainers are changing the certification process. Discover how to change yours.

Sergey Butko

Create and Send Digital Credentials